If you're looking for a board management application, then you're probably aware that the software can be expensive. While some providers offer free alternatives for smaller companies but many require a monthly subscription fee that isn't necessarily affordable for small companies and start-ups. There are however a variety of excellent options that offer low-cost or free services.

Streamline your board meetings. The most effective software for board meetings comes with a suite of tools that streamline meeting procedures starting with the preparation of documents prior to meeting to post-meeting distribution. Some features include a directory of members, page synchronization and laser pointer tools. Others allow a virtual meeting with video conferencing and voting or provide an easy way for board members to make resolutions and minutes signable using an electronic signature.

A reputable company will offer a backup service that ensures data is never lost, and a variety of security protocols, including bank-grade encryption that keeps your information safe. In addition, the majority of companies will allow you to have a free trial of their software before you make a commitment, which allows you to evaluate your options and find the solution that's best for you.

With all the costs associated with the distribution and maintenance of traditional board books printed on paper, it's clear why using the board portal www.boarddvd.com/data-room-comparison-for-making-an-informed-choice/ software will save your business significant sums of money. The software removes the requirement for printer cartridges, paper as well as binders and overnight delivery fees from courier services. It also eliminates the requirement to send out updated documents such as PowerPoint presentations. This can save you time and money since you won't need to send the same file repeatedly to all members of your group.