Data room software should be capable of handling large volumes of documents. This is typically demonstrated by the variety of tools provided by the service provider including multilingual search (about 16 languages) OCRs, file previews, intelligent AI categories, and translation of documents. A good service provider will offer flexible viewing options that permit users to examine documents in their preferred format, or without it.

A reputable company will employ the most secure encryption levels to secure confidential data. They should also have see page a 24-hour multilingual user helpline and dedicated customer service representatives who can assist with rapid project start-up, best practice implementation, and expedited due diligence procedures.

Some providers, for instance, offer the option to sync desktops with shared folders, FTP, or the virtual data room. This makes it easier to upload or download any file. Other providers include an automatic naming system, which allows you to manage and locate files. The top providers also allow you to set up different access rights for viewing print, secure and view download, as well as customizing watermarks that show a user name, IP address, and the date and time of document viewing.

A good VDR should come with built-in NDAs that can be automatically applied to all users to stop unauthorised disclosure of information. It should also have an auditing system that allows users to go into detail and find out what was disclosed (documents and users) when and how.