When evaluating the cost of a data room, it is important to not just consider the total cost, but also the functionality level that will be provided. For instance, a fully-featured VDR will be more expensive than a less basic one, but it could include advanced features like auditing capabilities, document recovery and more. In the same way an online workspace that has a number of security features like two-factor authentication, watermarking and a secure remote working environment will cost more than one that offers basic file sharing.

The scope of a particular project will also have an impact on the cost of a virtual data space. Some providers provide unlimited storage and users, which is ideal for large projects that have a long duration. Some charge a monthly cost that could be higher or lower in relation to the size of the company or number of guests.

Some vendors also offer packages contingent on the amount of documents that are uploaded to the platform which can cost anywhere from $0.40 to $0.85 per page. This type of model could be beneficial for small-scale projects that have an unspecified or limited number of documents. However, it's often worth comparing prices for per-user and per-GB options that will provide greater flexibility.

Other aspects to take into account when assessing the cost of data rooms include integration as well as the quality of customer support and the degree of security offered by a solution. The most secure virtual data rooms are typically those with a strong emphasis on privacy of the user which includes features such as flexible permission settings and multi-level encryption, as well as robust auditing capabilities.

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